Human Resources Salary Administrator Term

Human Resources Salary Administrator (Term)

Non Affiliated (level PES3A)

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking Human Resources Salary Administrator (Term) . The possible work addresses for this position can be found in our school directory .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

The Ottawa Catholic School Board (OCSB) is committed to providing a high-quality, faith-based education to students across Ottawa. We are seeking a dedicated and detail-oriented Salary Administrator to join our dynamic Human Resources team at the Catholic Education Centre on a temporary basis. If you thrive in a fast-paced environment and possess strong administrative and  data-processing skills, we encourage you to apply.

Under the direction of the Operations Coordinator, the Salary Administrator inputs data for use by Payroll, for new employees, salary changes, increments, the implementation of new collective agreements; provides confirmation of employment letters and letters of experience.

Job Description:

• Accurately update and process compensation changes, QECO changes, experience calculation worksheets and grid step increments

• Process daily employee personal information changes, SEB forms, and LSIC forms within the Laserfiche system

• Onboard new staff and prepare and process various employment letters, including verification with banks, experience letters, and letters for new hires (PRC, Work Permits)

• Daily generation of the Ministry of Education Number (MEN) report for Teachers, issuing new MENs on the OnSIS site and updating records in K212

• Manage the daily HR Operations inbox, actioning and responding to emails promptly.

• Run and review the daily Leave Reports through the Crystal reporting system and follow up with staff regarding scheduled returns from leave

• Suggest improvements to existing processes and create new forms to enhance efficiency

• Review collective agreements as necessary to ensure accurate application of salary rules

• Administer the Police Record Checks (PRC) and Vulnerable Sector Checks (VSC) process, including distributing formal Request Letters to employees and sending reminder notices.

• Filing of PRC’s and VSC’s for all active employees, ensuring all data is accurately entered into the HRIS system and stored within Laserfiche.

• Performs other duties as assigned by the Supervisor

  
  

Required Qualifications:

• Diploma or other post secondary education in a related field

• 3 years of related experience

• Experience using HR Information Systems (HRIS) to access, input and compile data

• Experience in Google Applications (Docs, Sheets, Forms, Sites, Drive, Email, Calendar, etc)

• Strong understanding of Excel using functions, filters, data sorts and pivot tables 

• Knowledge of Employment Standards Act, the Ontario Labour Relations Act and Service Canada Programs

• Exemplary interpersonal and written/verbal communication skills

• Ability to work independently, coordinating and prioritizing multiple assignments and the ability to take initiative

• Demonstrated customer service focus and detail oriented

• Excellent organizational, analytical and time management skills

• Well developed judgment and decision making skills and ability to learn new tasks quickly

• Individuals who possess an equivalent combination of education and experience may also be considered

In addition, the following will be considered an asset:

• Previous school board experience

• Experience using K212, Laserfiche and myOCSB and familiar with Crystal reporting

  
  

This is a temporary position with an annual salary range of $71,312 - $80,595 . A pension package is also available.